International Association of Supply Chain Professionals
By Laws

Amended April 1, 1998

ARTICLE I: PURPOSE AND MEMBERSHIP

SECTION I. Mission Statement: International Association of Supply Chain Professionals (IASCP) - Dedicated to providing a professional environment and forum for the exchange of information and technology where the intellectual synergy of its members breeds the leaders of tomorrow.

SECTION II. The membership in this organization shall be Industrial Storeroom Personnel, Distribution Center Personnel, Procurement Personnel, Warehouse Personnel, and Material Management Personnel in industrial storerooms, distributor warehouses, or any organization that operates a storeroom or warehouse. A storeroom or warehouse is any area set aside for the sole purpose of storing supplies, spare parts, parts for resale, or distribution.

SECTION III. The purpose of this organization is to further the member's knowledge of operating and controlling the inventories and other material management functions within a storeroom or warehouse and to provide an educational program for certification. Solicitation and promotion of products using the International Association of Supply Chain Professionals (IASCP) as a forum is prohibited.

SECTION IV. Membership is obtained by submitting a Request for Membership to the Membership Committee. The Membership Committee will review and make recommendations to the Board of Directors. The Board of Directors will have the authority to approve or deny any application. The Chairperson of the Membership Committee will notify applicants of the action taken by the Board of Directors.

SECTION V. An active member shall be one who has attended at least 50% of the regular scheduled conferences in a five-year period and new members having been approved by the Board of Directors.

SECTION VI. Only active members will have voting rights.

SECTION VII. This organization is sponsored by the Forsyth Tech Community College in Winston-Salem, NC.

ARTICLE II: OFFICERS

SECTION I. The officers of the association will be:

1. President
2. First Vice President
3. Second Vice President
4. Treasurer
5. Sergeant-at-Arms

SECTION II. The President, First Vice President, and Second Vice President are elected by the active membership for a two-year term at the fall conference.

SECTION III. The Sergeant-at-Arms is appointed by the incoming President at the fall conference.

SECTION IV. The Treasurer is elected for a five-year term at the fall conference every fifth year.

SECTION V. All officers and committees appointed by the President assume their offices at the end of the regular scheduled fall meeting.

SECTION VI. If an officer cannot fill or complete the term for which elected, the Board of Directors will appoint someone as a replacement to fill the unexpired term.

SECTION VII. The President shall conduct meetings of the Board of Directors and preside at the semiannual conferences. He shall appoint, at the fall conference, the following committees:

1. Nominating Committee consisting of three members and select one as Chairperson.
2. Scholarship Committee member to replace member whose term is expiring.
3. Membership Committee consisting of three members and select one as Chairperson.
4. Member-of-the-Year Committee consisting of two members and the Executive Director.

SECTION VIII. The First and/or Second Vice President shall preside at all Board of Directors' meetings and regular scheduled conferences in the absence of the President and perform any such duties as directed by the President.

SECTION IX. The duties of the Sergeant-at-Arms shall be to assist the President and keep him informed during the conferences of any messages, changes in schedule, control break times according to the schedule, assist speakers as required, and assist with passing out forms, surveys, etc.

SECTION X. The duties of the Treasurer shall be to have custody of all funds of the organization and other administrative duties as prescribed by the Board of Directors. Pay all lawful bills incurred in the name of the Association, collect registration fees from the attendees of the regular scheduled semiannual conferences, and to report the fiscal status of the organization to the Board of Directors and the general membership at each meeting. The scholarship funds are disbursed by the Treasurer as directed by the Scholarship Committee.

ARTICLE III: BOARD OF DIRECTORS

SECTION I. The Board of Directors shall be composed of all serving officers, the last five Past Presidents and the Chairpersons of the following committees:

1. Scholarship Committee
2. Membership Committee
3. Nominating Committee
4. Certification Committee

SECTION II. The duties of the Board of Directors shall be:

1. Insure integrity and solvency of the organization.
2. Set registration fees for each conference.
3. Approve sites for conferences as requested by the First and Second Vice Presidents.
4. Hiring and setting terms of the contract for the Executive Director.
5. Terminating the contract with the Executive Director.
6. Grant the Treasurer the power to pay bills as incurred and review all incoming expenditures at each conference.
7. Request an audit of the records at intervals not to exceed five years and upon the election of a new Treasurer. Review and approve the audit at the next regular meeting of the Board of Directors.
8. Appoint replacements to fill unexpired terms.
9. Set initiation fees for yearly dues if required.

SECTION III. The Board of Directors may at their discretion hire an Executive Director. The Board shall have the authority to negotiate a contract with the person they have selected and to set the terms and conditions of the contract. The Board of Directors shall outline the duties of the Executive Director and shall monitor the position to ensure that all duties are carried out to the Board's satisfaction. They shall have the authority to fire and/or dismiss the Executive Director for cause. The Executive Director's contract shall be renewed or terminated at the spring conference at the discretion of the Board of Directors.

ARTICLE IV: EXECUTIVE DIRECTOR

SECTION I. Duties of the Executive Director:

1. Record and publish minutes of each scheduled conference and the Board of Directors' meetings.
2. Publish the semiannual newsletter.
3. Maintain the historical file of the organization.
4. Assist in selecting the speakers for all conferences in cooperation with the President.
5. Contract with hotels selected by the President for the fall conference.
6. Insure that all conferences run smoothly and all activities are coordinated.
7. Report to the Board of Directors at each conference as requested by the Board.
8. Maintain the mailing list in conjunction with the coordinator at the Forsyth Tech Community College.
9. Carry out the publicity program of the organization by mailing brochures to prospective members and sending announcements to various periodicals, newspapers, etc.
10. Collect all scholarship applications for the Scholarship Committee.
11. Purchase door prizes and all special awards for each conference with the consent of the President.
12. Arrange new members' luncheon at all conferences.
13. Work with Vendor Committee to arrange vendor receptions.
14. Assist President with spouses' programs.

ARTICLE V: MEETINGS

SECTION I. Regular meetings of the association shall be held at least once a year. The dates shall be at the discretion of the incoming President.

SECTION II. The regular election of officers shall be held at the fall conference.

SECTION III. At each conference the dates and places of the next two conferences will be announced by the President.

SECTION IV. Business meeting agenda and suggested format:

1. Call to order
2. Approval of the minutes of previous conference
3. Treasurers' report
4. Committee reports
5. Old business
6. New business
7. Election of officers
8. Appointment of committee members
9. Adjournment

ARTICLE VI: METHOD OF VOTING

SECTION I. Voting by the Association shall be by voice vote, a showing of hands, or by ballot at the discretion of the President.

SECTION II. Active members attending the conference shall constitute a quorum.

SECTION III. All issues voted upon shall be decided by a simple majority vote except International Association of Supply Chain Professionals (IASCP) Bylaws.

SECTION IV. These Bylaws may be amended only by a two-thirds majority of votes in favor of the changes cast by those active members attending the meeting.

ARTICLE VII: COMMITTEES

SECTION I. The Membership Committee shall consist of three members. The Chairperson will be appointed at the fall conference by the President. The Membership Committee shall be in charge of recruiting new members for the organization. The Chairperson shall conduct a special meeting of all new attendees on the first day of the conference, which will include a luncheon to explain the organization's functions and purposes, make the new attendees feel welcome, and invite them to become part of the organization.

SECTION II. The Certification Committee shall be responsible for the administration of the "Supply Chain Professional Certification " (SCPC) Program. They shall recommend the requirements for certification and recertification of members and update such requirements as necessary to support the International Association of Supply Chain Professionals (IASCP) mission and goals. All certification requirements and changes are to be submitted to the Board of Directors for approval. This committee shall maintain and update all records related to certification and recertification. The committee shall be made up of three persons consisting of a Chairperson appointed by the Board of Directors for a five-year term and the First and Second Vice Presidents.

SECTION III. The Scholarship Committee shall be composed of three members serving a three year term with one member retiring each year. A new member and a Chairperson will be appointed by the President. The Scholarship Committee shall be responsible for setting all criteria and the selection of the scholarship awards including the recipients and the amounts of the award. The total amount of money available for disbursement will be determined by the Treasurer. It shall be the Committee's responsibility to determine if the applicants meet the following eligibility requirements:

1. Recipients are children or grandchildren of members who have been active in this organization for three years (see Article 1, Section 5).
2. Applicants must be attending any two- or four-year college as an undergraduate. Graduate school attendance is not eligible.
3. Applicants must obtain and complete an application form. The applications are available from the Scholarship Committee or the Executive Director (www.iascp.com).
4. Applicant forms and attachments must be returned to the Executive Director no later than March 1.
5. Scholarship awards will be presented at the Conference Awards Banquet.
   The Scholarship Committee will furnish a copy of the rules, a list of proposed candidates, and amount of award per candidate to the Board of Directors at the Conference Board of Directors Meeting.

SECTION IV. The Member-of-the-Year Committee shall consist of the Executive Director and two members. The President will appoint the two members and designate one as Chairperson. They may or may not elect to select and appropriately honor one member at the Conference Awards Banquet.

SECTION V. A Nominating Committee shall consist of three members duly appointed at the fall conference by the President. The President will designate one of the three members to act as Chairperson who will serve as a member of the Board of Directors. The Chairperson shall preside at all Nominating Committee meetings and shall be responsible for any communication between the committee and President.

The President will furnish the committee a list of offices to be filled, and the committee shall solicit and select nominees to fill upcoming or existing vacancies. The committee is to consider each candidate carefully to assure they have good leadership and planning skills and be of good moral character. After preparing a slate of proposed nominees, the Chairperson shall submit those nominations at the Board of Directors' meeting at the Conference Business Meeting. The Chairperson shall furnish the Executive Director with a listing of each person elected to office.

SECTION VI. All committee members shall serve for a term of one year, beginning at the conclusion of the fall conference. The only exception is that of the Certification Committee Chairperson. All officers and committee chairpersons except for the Treasurer are limited to one consecutive term of office unless appointed or elected to serve again.

ARTICLE VIII: FINANCES

SECTION I. The Treasurer shall collect all funds due the organization.

SECTION II. The Treasurer shall deposit all funds in a FDIC insured bank within his/her state to the account of the "International Association of Supply Chain Professionals."

SECTION III. A change in said bank may be made only by a majority vote at a Board of Directors' meeting.

SECTION IV. All bills incurred by the Association shall be paid by credit card or check signed by the Treasurer.

SECTION V. An audit of the records of the Treasurer shall be made at least every five years and upon a new Treasurer taking office.

SECTION VI. The Treasurer shall not have to be bonded in order to serve.

SECTION VII. The fiscal year of this organization shall be from January 1 to December 31 of each year.

SECTION VIII. The Board may elect to set an initiation fee or yearly dues if required. There will be a fee set by the Board of Directors for each regular conference.

ARTICLE IX: AMENDMENTS

SECTION I. These Bylaws may be amended at any regular conference by two-thirds vote of the active members present, provided that notice of such proposed amendments shall be mailed to each member at least one month prior to the scheduled conference.

SECTION II. All dates, time limits, or other time constraints approved within an amendment shall not be retroactive, but shall begin on the date the amendment is approved.